Who we work with · Freelancers
Fixed-fee accounting for freelancers: sole trader or limited company choice, Self Assessment, expenses, VAT, MTD and employment status for UK freelance professionals.
Short answer
Freelancers need simple, reliable accounting: the right structure, records that capture every allowable expense, and tax returns filed on time. We help you choose between sole trader and limited company, set up software, handle Self Assessment or company accounts, and advise on VAT, MTD and employment status.
Content updated 21 October 2026. Official references are listed below.
Regulated and qualified through ICAEW, ACCA and AAT memberships held across our team
Designers, writers, developers, photographers, consultants and other freelancers juggle irregular income and multiple clients. Good accounting turns that into a predictable tax bill, so January and July payments never come as a surprise.
Sole trader or limited company advice
Self Assessment or company accounts
Expense capture and mileage
VAT registration and schemes
Tax savings pot planning
Most freelancers start as sole traders because it is simple and cheap to run. A limited company can reduce tax at higher profits by combining a small salary with dividends, and some clients prefer contracting with a company. The comparison depends on profit, pension plans and how much you draw, so we model both.
Working mainly for one client, under their control, can make you an employee for tax regardless of your contract. If you work through your own company, IR35 rules may apply. We review contracts and working practices when the pattern of your work suggests a risk.
We set a percentage to put aside from each invoice, explain payments on account, and help you claim allowable costs such as equipment, software, home working and travel. Overseas clients raise VAT place-of-supply questions, which we handle as part of the service.
Self-employed freelancers with qualifying income above £50,000 must use MTD for Income Tax from 6 April 2026, with the threshold falling to £30,000 in April 2027. We set up compatible software and submit quarterly updates.
Rates, thresholds and dates reflect the UK position at the content update date. Check current GOV.UK guidance, or ask us, before relying on them.
Primary references
Google reviews
“Accotax have been our accountants for many years now. We maintained them because of their professionalism. In the last couple of years I have been working with Imran, who has been very professional and helpful in guiding us through the whole process, explaining and clarifying every aspect of it. Very prompt in responding to questions and patient with us even when we seem to be slow.”
“We worked with a few different accountants before finally settling with Accotax, and we're really glad we did. They take the time to understand how our business works and what our needs are. Anum, who looks after our account on a day-to-day basis, including reconciling invoices and preparing the annual accounts, is amazing, professional, efficient, and follows the processes we have put in place together. Accotax has made our accounting experience much smoother and easier. We see them as a long-term partner as our business continues to grow. I would 100% recommend them.”
“I've been working with Accotax since January 2024, and their support has grown alongside my business needs. My personal allocated manager, Umer, provides tailored services for both of my companies, adapting as I expand and ensuring everything runs smoothly. They are responsive, knowledgeable, and always clear in their communication. Their help with accounts, VAT, payrolls, pensions and compliance gives me real confidence and peace of mind.”
Frequently asked
Not legally, but most freelancers save more in tax and time than the cost of fixed-fee help, especially once MTD applies.
It depends on profit and plans. Many switch to a company once profits are well above the higher-rate threshold.
A common starting point is 25–30% of profit, adjusted for your income level. We give you a personal figure.
Often yes for business clients outside the UK, but the rules depend on the service. We check your invoices.
Keep bank statements, sales and platform reports, purchase invoices, payroll records, VAT workings, finance agreements and Companies House correspondence. We confirm the exact list at onboarding and identify gaps before a filing deadline becomes urgent.
The fee depends on transaction volume, record quality, VAT and payroll requirements, historic catch-up and the level of reporting needed. We agree a fixed scope and price before technical work starts, with published packages available on our fees page.
Yes. We request professional clearance, collect the prior records and authorities, check the next Companies House and HMRC deadlines, and give you one clear handover list. The process is normally completed remotely.
Yes. We work through secure cloud records, scheduled reviews and digital approvals, while keeping a named team available by phone, video call and email. Clients can also visit our Morden office by appointment.
We regularly work with Xero, QuickBooks, FreeAgent, Sage and connected sales or expense apps. The right setup depends on transaction volume, integrations and the reports you need, not simply the software brand.
The relevant calendar may include annual accounts, Corporation Tax payment and return dates, confirmation statements, VAT returns, payroll submissions and Self Assessment. We map the dates from your company year end and registrations.
Included approach
Ready when you are
Two ways to work with us
Everything is fixed price and agreed before we start. Prices are the same whether you are in London, Morden, Croydon or anywhere else in the UK.
All-inclusive packages
One fee covering your company’s filing calendar, with the price based on your turnover band.
One-off online filing
No monthly commitment. Add what you need to one basket and pay by card, with government fees shown separately at cost.
Not sure which fits? Book a free consultation or get an instant quote.
Talk to an accountant
Share your next deadline, accounting problem or growth question. We will reply with a clear next step and quote any technical work before it begins.
Chat with ACCOTAX on WhatsAppPick a time that suits you and a qualified accountant will call you about your company, deadlines and fees.
Appointments run Monday to Friday, 9:00am to 5:30pm. Your confirmation is emailed straight away.
Four London offices
Work with us entirely online, or sit down with your accountant at whichever office suits you. Open Monday to Friday, 9:00am to 5:30pm. Office visits are by appointment only, so please book before coming in.
Free, no obligation
Pick a time that suits you and a qualified accountant will call you about your company, deadlines and fees.
Appointments run monday to friday, 9:00am to 5:30pm. Your confirmation is emailed straight away.
