Stripe & payment platform reconciliation

Stripe, Paddle, PayPal, GoCardless and marketplace payouts reconciled properly, gross revenue, fees, refunds, chargebacks and VAT, matched to the bank.

• Gross-to-net reconciliation from processor data to the ledger

• Fees, refunds, chargebacks and reserves posted correctly

• Multi-currency settlement and exchange differences

• VAT treatment where a platform acts as merchant of record

• Automated feeds set up and monitored monthly

• Clean audit trail for year end and diligence

A processor payout is net of fees, refunds and reserves. Turnover in your accounts must be the gross sale, with fees shown as costs, posting the payout as revenue understates turnover, distorts margin and can put you on the wrong side of thresholds.

Merchant of record platforms such as Paddle or an app store are the supplier to the customer for VAT purposes and pay you a net amount. That changes both your VAT return and the way revenue should be presented, so the arrangement needs identifying before the policy is set.

Multi-currency settlement produces exchange differences between sale date, settlement date and bank date. These are real gains and losses and belong in the P&L, not buried in a suspense account.

Thresholds, rates and deadlines quoted here reflect the 2026/27 UK position. Check current GOV.UK guidance, or ask us, before you rely on them for your own company.

We start by looking at the last filed accounts, your current records and your filing dates, then confirm a fixed scope and fee in writing.

Once the work is live you get reminders ahead of each deadline, a named person to ask questions, and a plain-English summary when the figures are ready, not a PDF with no explanation.