Online accountants
Online bookkeeping services for UK small businesses. Bank reconciliation, VAT, payroll and clear monthly records, integrated with year-end accounts.
Short answer
Small business bookkeeping should produce complete, reconciled records that support VAT returns, payroll, tax and useful decisions. We connect bank and sales data, capture bills, separate fees and refunds, reconcile control accounts and close the books on an agreed monthly schedule.
Written and reviewed by Waqas Sagar Member of ICAEW, Fellow of ACCA, Fellow of AAT, a double graduate and entrepreneur at heart, helping startups grow and serving thousands of businesses nationwide with an excellent team. Published by LimitedCompany.Accountants, 12 London Road, Morden, London SM4 5BQ. Reviewed 12 September 2026 against 2026/27 UK rates and current Companies House and HMRC guidance.
Regulated by
Regulated & AML supervisor
AAT fellow member
Xero Gold PartnerCertified advisor
QuickBooks PartnerCertified ProAdvisor100+ yearsCombined team experienceFully insuredUp to £2m indemnitySmall business bookkeeping should produce complete, reconciled records that support VAT returns, payroll, tax and useful decisions. We connect bank and sales data, capture bills, separate fees and refunds, reconcile control accounts and close the books on an agreed monthly schedule.
What a bookkeeping service includes
Why gross-to-net reconciliation matters
Bookkeeping and Making Tax Digital
Monthly records versus year-end catch-up
Software connected to the business
Small business bookkeeping should produce complete, reconciled records that support VAT returns, payroll, tax and useful decisions. We connect bank and sales data, capture bills, separate fees and refunds, reconcile control accounts and close the books on an agreed monthly schedule.
The service can include bank and card reconciliation, sales and purchase ledgers, receipt capture, expense claims, payroll journals, VAT coding, platform settlement reconciliation and a monthly review of unusual or missing items.
Stripe, Amazon, Etsy, eBay and other platforms deposit sales after fees, refunds, reserves and taxes. Recording only the bank deposit understates turnover and costs. We reconcile the settlement report from gross orders to the net cash received.
VAT-registered businesses need digital records and compatible filing processes. Clean bookkeeping supports accurate VAT returns and creates the digital trail needed between source records, accounting software and the submitted figures.
Monthly work catches duplicate transactions, unpaid invoices, missing bills and VAT errors while evidence is available. Catch-up bookkeeping is possible, but often costs more and provides little decision value during the year.
We work with Xero, QuickBooks and suitable receipt or marketplace tools. The setup should match the way the business sells, pays staff, holds stock and measures performance rather than force every company into the same template.
Rates, thresholds and deadlines quoted here reflect the current UK position and current HMRC and Companies House guidance. Check GOV.UK, or ask us, before relying on them for your own business.
Local help
We work with company directors across London and Surrey from our office at 12 London Road, Morden, London SM4 5BQ. Pick your area, or send the form below and we will call you back.
Frequently asked
Cost depends mainly on monthly transaction volume, sales channels, VAT complexity, payroll and the condition of existing records. We agree a fixed scope after reviewing these factors.
Yes, if you can keep complete records and reconcile them regularly. We can review the file, correct the setup and handle the year end, or manage everything monthly.
Bookkeeping records and reconciles transactions. Accounting uses those records for statutory accounts, tax, analysis and advice. Reliable accounting starts with reliable bookkeeping.
Yes. The scope can cover income, expenses, VAT, payroll and records for Self Assessment or Making Tax Digital obligations.
Yes. We agree the periods, source records and fixed catch-up fee before starting, then establish a sustainable monthly process.
Yes. You retain visibility of the books and reports, and access can be transferred if you later change provider.
Yes. We obtain professional clearance, collect the accounting and tax records, check every approaching deadline and manage the handover without interrupting filings.
Yes. Records, approvals and meetings can all be handled securely online. Clients near London can also meet our team at 12 London Road, Morden by appointment.
Straightforward day-to-day questions are included. Technical calculations, written advice, tax planning projects, HMRC disputes and specialist claims are scoped and agreed separately before work starts.
Complete the short online quote form with your turnover, VAT, payroll and bookkeeping needs. We can normally confirm the scope and fixed monthly fee on the same working day.
Google reviews
“Accotax have been our accountants for many years now. We maintained them because of their professionalism. In the last couple of years I have been working with Imran, who has been very professional and helpful in guiding us through the whole process, explaining and clarifying every aspect of it. Very prompt in responding to questions and patient with us even when we seem to be slow.”
“We worked with a few different accountants before finally settling with Accotax, and we're really glad we did. They take the time to understand how our business works and what our needs are. Anum, who looks after our account on a day-to-day basis, including reconciling invoices and preparing the annual accounts, is amazing, professional, efficient, and follows the processes we have put in place together. Accotax has made our accounting experience much smoother and easier. We see them as a long-term partner as our business continues to grow. I would 100% recommend them.”
“I've been working with Accotax since January 2024, and their support has grown alongside my business needs. My personal allocated manager, Umer, provides tailored services for both of my companies, adapting as I expand and ensuring everything runs smoothly. They are responsive, knowledgeable, and always clear in their communication. Their help with accounts, VAT, payrolls, pensions and compliance gives me real confidence and peace of mind.”
Included approach
Talk to an accountant
Share your next deadline, accounting problem or growth question. We will reply with a clear next step and quote any technical work before it begins.
Chat with ACCOTAX on WhatsAppPick a time that suits you and a qualified accountant will call you about your company, deadlines and fees.
Appointments run Monday to Friday, 9:00am to 5:30pm. Your confirmation is emailed straight away.
Four London offices
Work with us entirely online, or sit down with your accountant at whichever office suits you. Open Monday to Friday, 9:00am to 5:30pm. Office visits are by appointment only, so please book before coming in.
Free, no obligation
Pick a time that suits you and a qualified accountant will call you about your company, deadlines and fees.
Appointments run monday to friday, 9:00am to 5:30pm. Your confirmation is emailed straight away.
